T.W.I.G.

 

Tillingham Woodland Interest Group.

 

 

 

Our Constitution and Code of Practice.

 

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5th December 2012. Last night at the Annual meeting TWIG was officially dissolved, read about in 'News hoots' All funds to be donated to the Green Light Trust.

 

 

CONSTITUTION OF ‘TWIG’.

Tillingham Woodland Interest Group

 

1. NAME

The Steering Group (referred to as ‘TWIG’ in this document) will be known as: ‘Tillingham Woodland Interest Group’.

But shall have power to change its name at the TWIG annual meeting (‘the AGM’).

2. AIM
The aim of TWIG is to plant trees and hedgerows back into the Tillingham and Dengie area for the benefit of the local community. Which may include offering financial incentives to local land owners, for the replanting hedgerows and hedgerow trees

3. MEMBERS
TWIG steering group shall consist of not less than 4 or more than 12 individuals. and shall be appointed to TWIG at the AGM.

Members of the community are to be encouraged to support the steering group either by financial involvement or by practical involvement. To that end a support group known as ‘TWIGS’ may be formed, ‘Tillingham Woodland Interest Group Supporters.’ A record of all the supporters, to be displayed on the web site.

4. AGM
TWIG shall hold an AGM once in each year at a place convenient for local residents of the community. The first AGM shall be held within 12 months. Every subsequent AGM shall be held no more than 15 months after the previous AGM. Notice of every AGM and its agenda shall be displayed in prominent positions, on the website, for not less than 28 days prior to the meeting. The notice shall invite nominations for the steering group of TWIG from any person interested in the group until 7 days before the AGM.

5. RETIREMENT
All members of TWIG shall retire annually at the AGM but may stand for re-election or be re-nominated.

 

 

 

 

6. VOTING

The members of TWIG shall be elected by ballot from those nominated at least 7 days before the meeting, by a majority of all persons eligible to vote, (by having been registered supporters or TWIGS for a full year), and be present at the AGM. If there are more nominations than vacancies those with the most votes shall be elected. If there are no nominations or not enough nominations the retiring members shall have power to choose further members for the forthcoming year.

7. OFFICERS

As soon as possible after the AGM, TWIG shall call a meeting of its members at which it shall elect the Chairperson, Vice Chairperson, Secretary and Treasurer and other posts, for the year.

8. CO-OPTED MEMBERS
TWIG shall have power to co-opt additional members at any time during the year for any reason. The number of members of TWIG including elected and co-opted members shall not exceed 12.

9. DELEGATION
TWIG shall have power to delegate any of its powers to any person or body for better management of its affairs whether or not such person or body is an elected member of TWIG, but such delegation of power shall not extend beyond the next AGM unless ratified by the new members of TWIG at or following the AGM.

10. ACCOUNTS
TWIG shall keep proper accounts and records which shall be disclosed at the AGM and on the website.

 

11. FUNDRAISING

TWIG shall have power to raise funds in such manner as it thinks fit in order to maintain it aims or to acquire a legal or beneficial interest in any land for tree planting purposes.

12. SAFEGUARD

If in the future TWIG becomes the manager or owner of a woodland and for any reason no AGM is held or TWIG ceases to exist then new members of TWIG will forthwith be appointed by Green Light Trust, provided TWIG is, at the time, affiliated to GLT.

 

13. QUORUM
51% of the members of TWIG or 4 members (whichever shall be the greater) shall constitute a quorum at any meeting of TWIG.

14. LAND DISPOSAL

Should TWIG ever acquire land of its own it shall not dispose of any of such land held for the benefit of the community except by a majority decision of those present at an AGM or of a special meeting of the community called at any time in the same manner as the AGM and with the prior consent of Green Light Trust, provided TWIG is at the time affiliated to the GLT. Consent shall not be unreasonably withheld if there is a valid reason for such disposal.

15. RULE CHANGING

TWIG shall have power to make new rules and regulations or amend any rules and regulations contained herein for the better operation of TWIG and its aims or better management of any woodland TWIG may own or manage, with the prior consent of Green Light Trust, if at the time TWIG is affiliated to the GLT or of the Charity Commissioners.

16. CODE OF PRACTICE

TWIG shall at all times abide by the Planting Code of Practice, as amended.

 

17. RESTRUCTURING

If TWIG shall at any time become a registered charity and/or an incorporated body or any other type of organisation for which a new form of constitution or memorandum and articles of association or other document replacing this constitution shall be required TWIG shall ensure that in so far as possible the provisions of this constitution are incorporated into such new governing document of the new body or organisation and ensure that such new body enters into a People Planting Agreement with Green Light Trust, but only if TWIG is at the time affiliated to the GLT.

17.10.11

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CODE OF PRACTICE

 

 

1. CHILDREN

Local children and young people will be encouraged to be involved as fully as possible with active participation from the local school(s) and youth group(s). The appropriate authorities will check anyone leading school or youth activities.

2. COMMUNITY

All sectors of the community will be encouraged to participate and local expertise and skills will be used and shared wherever possible.

3. MANAGEMENT

A Steering Group (SG) will manage the project and all risk associated with it in accordance with the Constitution attached (as varied from time to time) and uphold the Code of Practice. The majority of members will be local residents.

4. OWNERSHIP

The SG will manage the land, which is the subject of the project for the benefit of present and future generations.

The SG will endeavour to secure ownership of the land or to acquire legal rights therein for the community, in so far as the community does not already own or possess such rights. All legal rights will be held in trust for the benefit of the community in accordance with this Code of Practice and the Constitution.

5. WOODLAND TYPE

Only native and naturalised trees and shrubs will be planted, to enhance the traditional landscape and provide a rich haven for wildlife. Where possible, local provenance will be used.

6. SUSTAINABILITY

The project will strive to become fully sustainable:

Environmentally – by using safe traditional silviculture practices, a "no chemical" policy, environmentally friendly materials and structures sympathetic to their surroundings.

Socially – by making the project enjoyable, engendering community spirit and making sure that knowledge and skills are passed on to successive generations.

Financially – by keeping administration simple, costs low and ensuring that skills needed are developed within the community.

7. GLOBAL KINSHIP

An environmental link will be made with a community from somewhere else in the world.

 

 

 

 

 

 

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Telephone: 01621 778859
 
mail: enquiries@twigs.org.uk